Careers

Looking for a new challenge? Join us!

The Ethical Property Company is a great place to work, placing equal value on the social, environmental and financial outputs it generates and supporting an inspiring range of charities, social enterprises and small local organisations in the process.

As an ethical employer we aim to create a positive working environment, pay salaries which are fair and appropriate, and promote equality of opportunity.

Staff here are passionate, ambitious and are encouraged to be independent and entrepreneurial in their approach while working towards agreed collective goals. Achieving a healthy work life balance is seen as a positive achievement and benefits such as the 'cycle to work' scheme and sabbaticals after 5 years of service are all the result of the direct feedback from staff over the years.

When surveyed, 98% of our staff said they enjoyed working for the Company and that they shared our values in whole or in part. In addition, in January 2013 we were accredited as a Living Wage employer and we continue to maintain our exceptionally low pay ratio between the highest and lowest paid member of staff – 4.8:1.

If you think you'd like to join us, we'd love to hear from you.  Company vacancies are listed below - alternatively, vacancies with some of our 300 tenant organisations across the UK can be found here

Please see a list of our vacancies below.

External vacancies

Our Centres contain over 300 tenant organisations, working in a variety of social change focused sectors including Civil Rights, Global Justice, Ethical Finance, Homelessness and Women's Rights.

Any available vacancies will appear in the Twitter Feed below.

If you're a tenant of ours, and are hiring, tweet the details of a job vacancy along with #epctenantjobs to advertise it below:

Disclaimer: Ethical Property bears no responsibility for the accuracy, legality or content of any external sites/links or for that of subsequent links.

Operations Assistant - Full time - Perm Role - Oxford

Closing Date: 9.00am on Monday, 8th July 2019
Salary:

£20,000 to £24,000 depending on skills and experience

The Role

Working hours:                  Full time, Permanent role working 37.5 hours per week

Location:                           Oxford (The Old Music Hall, 106-108 Cowley Road, Oxford, OX4 1JE)

Closing date:                     9am on Monday 8th July 2019

Interview date:                   Week commencing 15th July 2019 in Oxford

The Ethical Property Company

We are changing the way society benefits from property.  We are one of the UK’s leading social businesses, managing a variety of workspaces including office, retail, meeting/event spaces as well as studios and educational spaces, that are used by some of the UK’s most influential and creative charities, not-for-profits, voluntary groups and small enterprises.

In our 23 Centres across England, Scotland and Wales, we support approximately 1,000 organisations per year. We are proving that business can have a social impact, care for the environment and be profitable.

Each Centre is managed to a high environmental standard and we encourage the use of public transport and the sharing of resources wherever possible. Tenant contracts are flexible and transparent and we ensure that our processes and procedures are simple and efficient, allowing tenants to focus on their individual objectives.

While we are driven by social and environmental values, making a profit is an essential element of our business model. We pay a regular dividend to our shareholders and manage our Centres to increase their long-term value, with a view to attracting additional investment that will enable us to grow, and support more organisations.

We have ambitious plans for growth, aiming to at least double the size of our portfolio and impact by 2020. In order to achieve this we must ensure that we have the right people to enable us to expand whilst continuing to deliver a high standard of services to our customers.

The Post

This is an opportunity for a capable and enthusiastic individual who shares our values to work for one of the UK’s leading social businesses.  Based in our Oxford head office, you will directly contribute to the successful operation of the company by providing reliable and efficient support to colleagues and customers in the key area of tenant administration. The role will give you the opportunity to gain an insight into many aspects of our fast-growing and innovative organisation and to see at first-hand how we put our commitment to society and the environment into practice whilst running a financially sound business.

You will share responsibility with the other Operations Assistant, for all tenant-related administration and record-keeping and will be one of the first points of contact for new tenants.  You will be line managed by the Operations Manager. You will assist the Operations Manager with organising the quarterly Operational Management Team meetings. You may occasionally be required to travel elsewhere within the UK.

As Operations Assistant, your responsibilities will include:

Tenant Administration – 70%

Assisting the Operations Manager with a range of tenant administration, including:

  • Coordinating processes for tenants moving in and out, including liaison with tenants and with Sales, Property Management, Finance and IT teams, and issuing new leases and licences from standard templates
  • Dealing with elements of sales and finance (not currently part of the role but likely to be introduced shortly subject to an ongoing review)
  • Maintaining and updating templates of leases and licences and Netsuite
  • Keeping tenants’ electronic and paper records up-to-date
  • Dealing with  tenants’ administrative queries
  • Maintenance of building plans
  • Issuing consents to sub-letting
  • Preparing and maintaining procedure documents for tenant administrative processes
  • Drafting terms within leases and licences, which are outside of the standard templates
  • Assisting with non-financial aspects of the rent review process
  • Coordinating the process for annual lease and licence renewals

Business rates administration – 15%

  • Becoming familiar with business rates rules and practices and supporting Operations Assistant with:
    • Calculating business rates liability for each of our buildings and ensuring that the correct business rates are charged
    • Identifying the most appropriate business rates treatment for new units/buildings
    • Approving business rates invoices
    • Notifying local authorities of changes of occupier and sorting out errors in billing
    • Liaising with the Valuation Office over valuations and splitting of properties, as required
    • Dealing with business rates queries from colleagues and tenants

Development of NETSUITE (Company CRM database) – 5%

  • Assisting the Operations Manager with the development and implementation of the Netsuite system
  • Designing reports
  • Training staff in use of Netsuite
  • Assisting staff with importing / exporting data, producing reports, setting up dashboard

Central purchasing contracts (e.g. sanitary bins, photocopiers) – 5%

  • Dealing with annual contract renewals and obtaining best prices
  • Liaising with Regional Managers on requirements
  • Approving invoices
  • Preparing and reviewing annual budgets
  • Maintaining electronic and paper records of contracts

General duties – 5%

  • General admin support to the department
  • Drafting some communication materials
  • Filing and any other administrative tasks as required
  • Assist the Operations team in providing and delivering information to colleagues on roles and procedures

(Percentages are indicative of the time to be spent on each aspect of the role, but may well vary in practice.)

Person Specification

The successful candidate will:

  • Be highly organised and efficient, with an ability to prioritise work within tight deadlines, to multi-task and to be flexible
  • Have strong analytical skills
  • Have a high level of attention to detail and precision, including having the aptitude and patience to sort out detailed problems from time to time
  • Be able to act quickly and effectively and use initiative
  • Have excellent oral and written communications skills in English, including the ability to communicate with customers on administrative details politely and effectively
  • Have a logical and creative approach to problem solving
  • Have some experience of numerical analysis and presenting numerical information in Excel
  • Have a proven ability to be confidential
  • Be skilled at using Microsoft software, especially Outlook, Word and Excel
  • Have an aptitude for using databases
  • Be committed to social and environmental issues
  • Be considerate and comfortable working in a large, open-plan office.

Experience of any of the following would be an advantage:

  • The social or environmental sector
  • Property administration
  • Familiarity with legal documentation
  • Property law.
  • Sales experience

Contractual Details

This is a permanent contract with a three-month probationary period. The post is fulltime position working 37.50 hours a week, from Monday and Friday, 9am – 5.30pm, with five weeks’ pro rata holiday entitlement as well as statutory bank holidays.

The salary is £20,000 to £24,000 depending on skills and experience.

We offer a company contribution up to 7% to a pension dependent on scheme choice, 2 x salary life assurance, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, as well as other benefits.

Full Job Description click here: Operations Assistant - JD

Application Form

 

Applications

Please visit our website www.ethicalproperty.co.uk/careers and send your completed Application Form to recruitment [at] ethicalproperty.co.uk by the stated closing date and time.

Please note, you must be eligible to work in the UK in order to apply for this role. We cannot support visas.

No agencies.

Facilities Support Assistant - Full time - Perm - Resource for London

Closing Date: 9.00am on Thursday, 11th July 2019
Salary:

£21,099 a year (£10.82 –inclusive of LWA)  working full time over four days a week - dependant upon skills & experience.

The Role

Hours:                    Full time working 37.5 hours over four days; 08:00-18:30 on Monday, Tuesday, Wednesday and 08:00-18:00 on Friday

Salary:                   £21,099 a year (£10.82 –inclusive of LWA) working full time over four days a week.

Location:               Resource for London, 356 Holloway Road, London, N7 6PA

Closing:                9am – Thursday 11th July 2019

Interviews:            W.C 15th July 2019 held at Resource for London

The Ethical Property Company

We are changing the way society benefits from property.  We are one of the UK’s leading social businesses, managing a variety of workspaces including office, retail, meeting/event spaces as well as studios and educational spaces, that are used by some of the UK’s most influential and creative charities, not-for-profits, voluntary groups and small enterprises. In our 23 Centres across England, Scotland and Wales, we support approximately 1,000 organisations per year. We are proving that business can have a social impact, care for the environment and be profitable.

Each Centre is managed to a high environmental standard and we encourage the use of public transport and the sharing of resources wherever possible. Tenant contracts are flexible and transparent, and we ensure that our processes and procedures are simple and efficient, allowing tenants to focus on their individual objectives.

While we are driven by social and environmental values, making a profit is an essential element of our business model. We pay a regular dividend to our shareholders and manage our Centres to increase their long-term value, with a view to attracting additional investment that will enable us to grow and support more organisations.

We have ambitious plans for growth, aiming to at least double the size of our portfolio and impact by 2020. In order to achieve this we must ensure that we have the right people to enable us to expand whilst continuing to deliver a high standard of services to our customers.

Resource for London

Resource for London is a busy and dynamic centre, owned by Trust for London and managed by us The Ethical Property Company.  The centre provides office, conference and meeting rooms for organisations working to tackle poverty in London.

The centres main income is generated via our conference facilities and meeting rooms which have recently been refurbished and offer well-maintained, high-quality facilities to both building tenants and external customers. These facilities play host to many large community events, as well as catering to the needs of smaller organisations.

The Post

As the Facilities Support Assistant (FSA) you will play an important and responsible role at Resource for London, helping the centre to function effectively by ensuring rooms are set up appropriately and in good time, and that users’ technical needs are met. 

In this role, you will be you will be expected to contribute to the day to day running of the centre as a whole. You will join a team who are collectively responsible for providing professional, safe and appropriate space and facilities for the centre’s users.

This is a busy and demanding role that requires an individual with both customer service and practical skills, and a positive attitude.  You need to be proactive and organised and show initiative when faced with difficult situations.

The role involves a variety of maintenance tasks such as painting and small repairs. You will often have to work alone to ensure all requirements of the Centres are met.

The work pattern for this role will be set by a fixed rota whereby you will work 37.5 hours each week over four days.

The main duties will include but not limited to:

  • Carrying out re-decoration and small repairs that do not require specialist training both for the communal areas and for individual tenants,
  • Setting up conference and meeting rooms,
  • Providing Audio Visual and Information Technology support for centre users,
  • Tidying communal areas and arranging furniture and occasional cleaning duties as appropriate - when cleaners are absent,
  • Making sure waste and recycling are managed well within the centre,
  • Checking on stocks of cleaning materials, light bulbs, recycling supplies etc., preparing orders to keep stock at a good level and keeping accurate records,
  • Assist the Centre Manager in ensuring the buildings are safe, pleasant and that the services are functioning,
  • Carrying out porter duties,
  • Testing fire alarms,
  • Compliance with Health and Safety legislation,
  • COSHH awareness (regulations regarding hazardous substances).

Other responsibilities include:

  • Making suggestions on how to improve management and delivery of maintenance and services to tenants, how to achieve the company's social and environmental objectives, etc.,
  • Working to improve the company's social and environmental objectives,
  • Attending company-wide events such as training, the employee conference, etc.,
  • Other duties as required, in line with the role.

Person Specification

The person we are looking for will need;

Essential experience

  • Practical DIY skills, e.g. painting, putting up shelves, willing to do ‘a bit of everything’,
  • Customer care skills with a commitment to provide a good service to our tenants and building users,
  • Previous experience in a similar post,
  • Organisational skills and the ability to prioritise his/her work, multi-task and remain flexible,
  • To be trustworthy, personable and reliable,
  • The ability to act quickly and effectively using their own initiative,
  • To be a team-player and a good communicator,
  • To maintain a professional standard of presentation and communication with colleagues and tenants at all times,
  • Health and Safety awareness and knowledge,
  • Have some knowledge and interest in social and environmental issues, particularly recycling.

Contractual details

This is a permanent contract working full time at 37.5 hour over four days a week, with a three month probationary period.

The working hours are 8am-6:30pm on Monday, Tuesday Wednesday and 8am-6pm on Friday with lunch breaks. The salary is £21,099 a year (£10.82 - Inclusive of LWA) working full time.

Benefits include pro rata; 25 days (pro rata), in addition to all public bank holidays. We offer a company contribution up to 7% to a pension dependant on scheme choice, 2 x salary death in service benefit, a free company bicycle scheme with bicycle maintenance costs, childcare vouchers, season ticket loans, interest free personal loans, as well as other benefits.

Click here for: Job Description

Click on: Application Form

Applications

Please download and complete an Application Form  www.ethicalproperty.co.uk/careers and send to recruitment [at] ethicalproperty.co.uk

Head of Finance - Perm - Full Time - Oxford

Closing Date: 9.00am on Monday, 15th July 2019
Salary:

£47,500- £50,000 - Depending on skills and experience.

The Role

The Head of Finance reports to the Finance Director and will lead a team of 6 staff, managing the day to day finances of the company, its UK associates and property management contract clients. The Head of Finance carries a high degree of delegated authority for leading the company’s financial affairs. You will play a significant role in the growth and development of the company.

Job Dimensions

Turnover c £10 million – Ethical Property plus major contracts and partnerships for which this role provides the Finance service.

Key tasks

Your responsibilities will include:

Budgets, Forecasts and reporting

  • Maintaining the business planning model for the whole organisation, ensuring it meets the needs of organisation;
  • Developing business plans for new properties, contracts and development opportunities;
  • Designing, organising and overseeing all aspects of the budget process, and ensuring deadlines are met;
  • Overseeing the production of the monthly management accounts pack;
  • Reviewing management information with the Finance Director and budget holders;
  • Overseeing the production and review of management accounts for Ethical IT LLP (50% owned JV) and Property Management Contracts;
  • Presenting financial information including at Board meetings of property management contract clients;
  • Leading the financial aspects of the annual rent and service charge review including developing reports and models;
  • Supporting and advising managers on budgeting, costs and profitability. 

Financial Accounting

  • Reviewing Balance Sheet reconciliations and undertaking regular Balance Sheet reviews with the Finance Director;
  • Organising and overseeing the year end close process, liaison with auditors and dealing with all issues arising;
  • Overseeing the production and review of statutory accounts for Ethical IT LLP (50% owned JV) and Property Management Contract client bodies;
  • Maintaining up to date cash flow forecasts and treasury management;
  • Publishing clear timetables and duties and ensuring they are communicated to and understood by the Finance department and other employees;
  • Developing financial policies and procedures to meet the changing needs of the Finance department and its internal and external customers;
  • Supervision of all day-to-day accounting for the company, associates and property management contracts – purchase ledger, sales ledger, credit control, cash and bank, fixed assets;
  • Maintaining and up to date knowledge of relevant accounting standards, VAT and audit requirements.

Team management

  • Managing and developing the Finance team, ensuring they receive regular supervision, support and training;
  • Developing the roles and responsibilities of the Finance team as the company grows;
  • Working with the HR team for any recruitment in the team.

Systems

  • Assimilating and maintaining Super-user level knowledge of the financial software packages in use;
  • Being the department expert on the financial system;
  • Training non-financial employees in the operation of financial systems.
  • Leading the Systems Review Group looking at company-wide systems and making recommendations of improvements and upgrades;

Other

  • Attending company-wide events such as the annual staff conference, and training sessions;
  • Any other tasks as delegated by the Finance Director in line with the role.
  • Working within the company’s procedures and policies;
  • Working to improve the company's social and environmental objectives;

Person Specification

The successful applicant will be able to demonstrate that they have the following:

Essential knowledge and experience:

  • Experience of working as a Head of Finance/Financial Controller;
  • Qualified accountant;
  • Excellent spreadsheet skills;
  • Experience of managing and developing a team;
  • Experience of leading finance teams through the year end process;
  • Evidence of strong commitment to social and environmental issues and an understanding of what Ethical Property means by its triple bottom line approach;
  • Excellent IT skills, including the management and development of financial systems.

Personal competencies and skills

  • Collaborative leadership skills with the ability to demonstrate motivation and self-management and with strong team-work skills;
  • Able to establish strong credibility and inspire confidence with colleagues and external clients;
  • Customer-focussed approach to providing a finance service;
  • Thrives on change and understands how to manage a team through a period of change;
  • Able to make decisions based on appropriate analysis of the risks and opportunities involved;
  • A high level of personal organisation, able to effectively plan the work of the team, and communicate this;
  • Excellent communication skills.

Desirable knowledge, skills and experience:

  • Knowledge of property finance issues;
  • Experience of business planning and financial appraisal;
  • Experience gained within a multi-site business.

Contractual Details

This is a permanent position with a three-month probationary period. The role benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays.

We offer a company contribution up to 7% to a pension dependant on scheme choice, a free company bicycle scheme with bicycle maintenance costs, childcare vouchers, season ticket loans, interest free personal loans, as well as other benefits.

Please note, you must be eligible to work in the UK in order to apply for this role. No agencies

Full Job Description here: Head of Finance

Applications

Please send your Covering Letter & CV to recruitment [at] ethicalproperty.co.uk

Assistant Property Manager - Part Time - Bristol

Closing Date: 9.00am on Tuesday, 16th July 2019
Salary:

Up to £16,800 per annum gross (£21,000 FTE) - Depending on skills and experience.

The Role

Contract:                            Permanent role.

Working Hours:                 30 hours per week over four days (between the hours of 9am – 6pm) Occasional flexibility required.

Location:                           Bristol - based in three buildings- Streamline (BS4 3EH), Brunswick Court (BS2 8PE) & Colston Street (BS1 5BB).

A unique opportunity has arisen for a practical and organised person to work for one of the UK’s leading social businesses. The role reports to the Centre Manager for Bristol and will involve hands on property maintenance and related administration work at our buildings in Bristol.

The Ethical Property Company

Founded 20 years ago, the Ethical Property Company provides affordable workspace to those who most deserve it – the charities, community groups, campaigns and social businesses working for a fairer and more sustainable society. From humble beginnings, the company has grown steadily and now owns or manages 22 centres across the UK providing affordable office, retail and conference space to over 1,000 social change organisations. Flexible leasing arrangements provide our tenants with long-term security and working alongside like-minded organisations offers them influence-enhancing networking opportunities.

While we are driven by social and environmental values, improving shareholder value and strong investor relations are essential elements of our business model. We have paid a dividend to our 1,300 investors every year since 2000, have attracted over £15 million in equity investment over the years, and now have a well-established secondary market regularly trading our shares and making it possible to invest at any time. Raising new capital is always challenging but is of crucial importance to the business.

The company has some 100 staff, based in our properties in London, Oxford, Bristol, Cardiff, Edinburgh, Sheffield, Bath, Brighton and Manchester. The senior management team of four is based in Oxford and reports to the board, which is made up of eight directors.

We have also set up sister companies in France, Belgium and Australia operating under very similar business models, providing support to social change organisations, and a UK charity, the Ethical Property Foundation.

The Post

The Assistant Property Manager is part of the South-West team. You will be based mainly in three buildings Streamline, Brunswick Court and Colston Street. With some time allocated to the Unitarian Meeting House.

You will report to the Centre Manager for the Bristol cluster. You will network with other colleagues across the Company, including those based in our head office in Oxford, and will participate in the property managers’ forum meetings.

Your main duties will involve:

  • Carrying out basic weekly inspections of properties, including testing of fire systems and procedures and other routine tasks, keeping a clear and accurate record and reporting any issues to the Centre Manager
  • Assisting the Centre Manager in ensuring the buildings are safe, pleasant, accessible and that the services are functioning
  • Assisting the Centre Manager in planning and organising routine maintenance of building plant, fabric and systems
  • Assisting the Centre Manager in engaging and managing contractors
  • Being the main point of contact for tenants’ queries in relation to maintenance, establishing and maintaining excellent communication with tenants to ensure their satisfaction with the buildings and services
  • Carrying out small repairs which do not require specialist training both for the communal areas and for individual tenants
  • Checking on stocks of cleaning materials, light bulbs, recycling supplies etc, preparing orders and keeping an accurate record on the purchase order sheet
  • Tidying communal areas and arranging furniture in meeting rooms
  • Changing communal light bulbs
  • Carrying out some cleaning and porter duties
  • Ensuring waste and recycling are managed efficiently within the centres

Other areas in which you will be required to work include;

  • Collecting regular data for the head office (such as meter readings)
  • Providing information to the Centre Manager for recharges to tenants and to help with credit control
  • Attending and contributing to meetings of the cluster’s property management team
  • Making suggestions on how to improve management and delivery of maintenance and services to tenants and improve the company's social and environmental objectives
  • Assisting the IT department with setting up and managing phone systems and simple computer networks
  • Any other reasonable task commensurate with the role

You will maintain a professional standard of presentation and communication with colleagues and tenants at all times.

Person Specification

This is a busy, demanding and ‘hands-on’ role that will require someone who is organised, enthusiastic, confident and a problem solver. You will need:

Previous experience of working in a similar role - for example as a maintenance officer in the public or private property sector or a school caretaker.

  • To be trustworthy and able to establish a good rapport with tenants and team members
  • To be able to prioritise your work, multi-task and remain flexible
  • To be able to act quickly and effectively, often on own initiative and sometimes under pressure
  • Basic DIY skills and experience
  • To be committed to providing a good service to our tenants
  • To be a good communicator, both orally and in writing
  • To be comfortable using Microsoft Office software, including Excel
  • To be able to work successfully both independently and in a team
  • To be committed to social and environmental issues

Contractual Details

This is a permanent role with a three-month probationary period. Benefits include 25 days holiday entitlement (pro-rata) in addition to all public bank holidays. The salary for this role is £16,800 gross per year (£21,000 full time equivalent), depending on skills and experience.

We offer a company contribution up to 7% to a pension dependant on scheme choice, a free company bicycle scheme with bicycle maintenance costs, childcare vouchers, season ticket loans, interest free personal loans, as well as other benefits.

Please note, you must be eligible to work in the UK in order to apply for this role. No agencies

Full Job Description Here: Assistant Property Manager

Applications

Visit www.ethicalproperty.co.uk/careers send your Covering Letter & CV to recruitment [at] ethicalproperty.co.uk